توظيف فوري سكرتير تنفيذي للعمل في السكرتارية والمساندة الإدارية جدة مكة

Responsible for supporting high level executives and management or entire departments, provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing,

handling visitors, travel documents, ticketing.

Responsibilities

1. Provide administrative and clerical support to department

2. Schedule meetings (New Meeting, Confirmation, Cancelation, Postpone) and arrange meeting rooms

3. Manage the department correspondences (Post, Email, Fax, Phone and Shipments) and Effectively Communicate with other parties

4. Manage Send/Receive/Follow up Documents from/to Various Divisions/Departments/Others and ensure appropriate records

5. Greet and Receive Internal/External visitors

6. Coordinates office management activities

7. Determine matters of top priority and handle accordingly

8. Coordinate travel arrangements, prepare itineraries and maintain travel records

9. Reconcile travel invoices and prepare payment request

10. Operate office equipment, such as photocopy machine, scan and fax

11. Manage visa and entry permits of managers and their family members

12. Make sure adequate office supplies are on hand including letterheads, envelopes, business cards, files, cartridges, etc.

13. Setup and maintain the filing system to ensure accurate and speedy retrieval of required documents and reports

14. Binding and scanning of office documents, presentations and reports.
fluent in Arabic & English
at less 2 years experience
الحد الادنى للخبرة سنتين
القدرة على العمل تحت الضغط
الوظيفة متاحة للرجال و النساء
مستوى مبتدئ (خبرة اقل من سنة إلى 3 سنوات)