Executive Secretary وظف دوت كوم

- Preparing weekly & monthly report
- Handling
appointments and arranging meetings
- Preparation of
department organization chart and job descriptions.
- In
charge of monitoring stationery supply
- Preparing meeting
schedule and update on time
- Preparing minutes of
meetings
- Attending Business calls
- Assist other
staff in department in their work as needed
- Keeping
correspondence with all the departments and making of schedules
and arranging the meeting with one department to another as per
Managers Instructions
- Actively involved in the Quality
activities of the department.
- Communication with the
concerned contractors as needed
- Summary of attendees for
trainees
- Consolidating weekly report
- Keep safe
classrooms/offices keys and master key
- Replying e-mail
regarding the invoices for payment, PO issuance and remind all
nominees for the schedule of training.
- Handle the
distribution of incoming and outgoing mails, fax documents,
parcel and shipments of the section.
- Scanning of required
documents (invoices, fax) by training specialist
-
Photocopying of needed documents by the department
Manager.
- Prepares certificate for the trainee.
-
Assisting other staff in department in their work as
needed.
- Registering incoming and outgoing documents for
controlling their tractability and filing.
- Responsible for
receiving and logging of various documents from vendors.
-
Maintain all aspects of the technical records and library.
Frequent assistance extended to engineers, designers /draftsmen
and plants personnel for information retrieval
- Controls
document storing to, and retrieval from, the retention center
according to departmental guidelines.
- Receive & log
all documents before being forwarded to assignee.
-
Receiving documents, drawings from affiliate/contractors,
subcontractors and controlling the flow of received documents to
all the departments
- Overall control of all the
incoming/outgoing documents.
- Assisting other staff in
department in their work as needed.
- Attend and forward
business calls
- Typing letters, memos & reports ,
answer the phone, take messages
- Periodic check of
cartridges/papers in fax machines, copier & printer.
-
Update & maintain organization chart accurately
-
Schedule meetings, reserve the conference room dinner &
hotel.
- Keeping record of attendance, overtime &
compiling leave schedule & timesheet files.
- Maintain
the inventory of equipment.
- Preparing presentations for
weekly meetings.
- Collecting daily mails and distributing
among the employees.
- Assisting other staff in department
in their work as needed.
- Compiles statistical information
and prepares reports as requested
- Preparing and
maintaining Traffic safety employee's personal files
-
Maintains complete and accurate filing system for forms, records
and general correspondence.
- Maintaining Employee's leave
application, vacation, timesheet, salary etc
Good Secretarial
Skills
مستوى متوسط (خبرة من 4 إلى 10
سنوات)
"لا تنسَ أن السيرة الذاتية الاحترافية هي مفتاح نجاحك في البحث عن العمل، ابدأ الآن في تصميم سيرة ذاتية متميزة تبرز مهاراتك وخبراتك! استخدم تطبيق سيرة لإنشاء سيرتك الذاتية بسهولة."

ملحوظة هامة:
وظف دوت كوم ليست شركة توظيف وانما موقع للاعلان عن الوظائف الخالية المتاحة يوميا فى الاف الشركات بالشرق الاوسط ,ونرجو عند طلب اي مبالغ مالية من قبل المعلنين مراسلتنا فورا و عدم التعامل مع مثل هذه الشركات الوهمية .