Duties & Responsibilities
• Proactively prepare all official
correspondences (memos, letters, faxes, local manual invoices,
statements, internal memos,) related to administration, sales,
technical/ mechanical, pertaining to enquiries, placements of
orders, follow-ups, reminders, dispatches & all procurement
related duties.
• Receiving all incoming/outgoing mails
including postal mail, courier, faxes & forwarding for approval.
Further ensuring onwards distribution to the concerned department
heads, marked for necessary action.
• Maintain a proper
organized filing system for easy access & retrieval of all
documents.
• Attending to all incoming & outgoing calls whether
local & International, diligently with patience, ensuring
clients/customers satisfaction.
• Preparation of LC
Applications for Bank negotiations, forwarding approved
applications to Bank, shipping intimations, transfers, drafts,
cheques, as & when required.
• Preparing quotations, order
acknowledgement letters & enquiries for commercial and sales
department.
• Arranging Exports related Documents on shipments
and communicating with export customers when
necessary.
• Coordinating with the factories for arrangements
of samples and its logo/ literatures as per customer request,
upon the instructions of the department heads for submission for
testing.
• Attending to all visitors who visit the company
either from the local market as well as guests from
overseas.
• To fix appointment/meeting of the department heads
concerned as and when required.
• Maintaining office supplies
(Requisitions)
• Maintain and update all files in the concerned
department
• Maintains high level of confidentiality to
documents and information received.
Qualifications and
requirements
• Bachelor's degree in any discipline.
• At
least 6-8 years of administrative experience performing
confidential duties.
• Excellent written and verbal
communication skills, as well as strong interpersonal
skills.
• Proven ability to work professionally..
• Well
knowledgeable in MS office suites.
COMPETENCIES
• Ability to
work in a fast-paced environment.
• Ability to multi task &
prioritize work.
• Handle confidential information with
discretion.
• High Level of Emotional
maturity.
• Demonstrated proactive approaches to
problem-solving.
• Highly resourceful team-player, with the
ability to also be extremely effective independently.
• Very
strong interpersonal skills and the ability to build official
relationships with employees.
"لا تنسَ أن السيرة الذاتية الاحترافية هي مفتاح نجاحك في البحث عن العمل، ابدأ الآن في تصميم سيرة ذاتية متميزة تبرز مهاراتك وخبراتك! استخدم تطبيق سيرة لإنشاء سيرتك الذاتية بسهولة." ملحوظة هامة:
وظف دوت كوم ليست شركة توظيف وانما موقع للاعلان عن الوظائف الخالية المتاحة يوميا فى الاف الشركات بالشرق الاوسط
,ونرجو عند طلب اي مبالغ مالية من قبل المعلنين مراسلتنا فورا و عدم التعامل مع مثل هذه الشركات الوهمية .
