Executive Secretary وظف دوت كوم

- Providing secretarial, administrative and clerical support to
the Managing Director.
- This role demands exposure to
highly sensitive information and involvement with superior
contacts requiring considerable use of discretion, tact,
diplomacy, and judgment.
- The basic administrative or
secretarial duties involve diary management, greeting visitors,
answering the telephone calls, conducting assignments and
projects, receiving and distributing correspondence and mail,
gathering information and compiling diverse reports for
management.
- This position operates within the context of
confidentiality, diplomacy and judgement.
- Guiding
principles will be found in the published policies and procedures
as well as past precedent.
- However, the ability to operate
within indistinct parameters is also important.KEY
ACCOUNTABILITIES: Management of Schedule:
-
Responsible for maintaining & managing the Managing
Director's daily calendar and schedule
- Arrange meeting
invites and appointments and ensure the Managing Director is
well-prepared for the meetings
- Attend meetings and take
minutes as and when requiredAdministrative Support:
-
Act as the Managing Director's first point of contact and
liaise with people from both internal and external
organisations
- Responsible for drafting correspondence,
official letters, agendas, reports, slide presentations and
other documents
- Responsible for screening telephone
calls, enquiries and requestsTravel Arrangements
-
Plan, organize and arrange the Managing Director's travel
itinerary including but not limited to ticket and hotel
bookings, visa processing, and other documentations related to
the travel and ensure that it is in compliance  with the
company's International and Local Business Travel Policy
-
Responsible for preparing travel expense reimbursements in line
with the company's International and Local Business Travel
Policy.Office Management
- Responsible for the upkeep and
maintenance of the Managing Director's office and ensure that
all office equipment & facilities are in working
condition.
- Responsible for maintaining and ordering
stationery supplies for the officeFiling and Document
Circulation
- Responsible for devising and maintaining
office systems, including data management, filing and document
tracking and circulation.
- Coordinates incoming and
outgoing communications and documentation,
including distribution as appropriate, obtaining background
information and preparing standard replies on behalf of the
Managing DirectorAd-hoc administrative tasks
-
Provide support and assistance to the department in any
administrative and coordination tasks as and when
required
Excellent in the communication skills, including an
ability to provide effective and appropriate advice and
information to a variety of people and to use discretion with
confidential information.
Excellent written communication
skills including the ability to compile and prepare reports,
presentations, submissions and other documents.
Excellent
organizational and administrative skills, including an ability to
meet deadlines and manage a varied workload in a busy
environment.
Proficient in Microsoft Office suites i.e. MS
Outlook, Word, Excel & PowerPoint
Ability to learn any new
staff
خريج جديد (بدون خبرة)
"لا تنسَ أن السيرة الذاتية الاحترافية هي مفتاح نجاحك في البحث عن العمل، ابدأ الآن في تصميم سيرة ذاتية متميزة تبرز مهاراتك وخبراتك! استخدم تطبيق سيرة لإنشاء سيرتك الذاتية بسهولة."

ملحوظة هامة:
وظف دوت كوم ليست شركة توظيف وانما موقع للاعلان عن الوظائف الخالية المتاحة يوميا فى الاف الشركات بالشرق الاوسط ,ونرجو عند طلب اي مبالغ مالية من قبل المعلنين مراسلتنا فورا و عدم التعامل مع مثل هذه الشركات الوهمية .